Transfers

If you work in a multi-branch system, you can transfer items from one library to another by using the Transfer tool.

Get there: Circulation > Transfer

To transfer an item,

Click ‘Transfer’ on the Circulation page.

Form to transfer an item to another library

Select the library to transfer the item to.

Scan or type the barcode on the item to transfer.

Click ‘Submit’.

Form to transfer an item to another library, followed by a table containing items that have been transferred

The item will now say that it is in transit in the ‘Status’ column of the holdings table in the staff interface and in the OPAC.

Item display in the staff interface, the status is 'In transit from Fairview to Centerville since 25/04/2023'.

When the item arrives at the other library, the staff member must check the item in to acknowledge that it has arrived and is no longer in transit.

Check in warning that reads "Check in message 39999000005417: A grammar of Shakespeare's language / Not checked out. Item received from Centerville"

The item will not be permanently moved to the new library. The item will keep the same ‘Home library’ and the ‘Current location’ is updated to note where it resides at this time.

Item information showing the barcode, home library, collection, item call number, shelving location, and Statuses section showing current library, checkout status, lost status, damaged status, and withdrawn status. In the shown example, the home library is Centerville and the current library is Fairview.

Staff can check the status of items in transit in the Transfers to receive report.

If you are using the stock rotation automation tool, you can check which items from your library are requested by the stock rotation tool for transfer to another library using the Transfers to send report.

FAQ Category
Koha
Summary
Transfers If you work in a multi-branch system, you can transfer items from one library to another by using the Transfer tool. Get there: Circulation Transfer To transfer an item, Click ‘Transfer’ on the Circulation page. Select the library to transfer the item to. Scan or type the barcode on the item to transfer. Click ‘Submit’. The item will now say that it is in transit in the ‘Status’ column of the holdings table in the staff interface and in the OPAC. When the item arrives at the other library, the staff member must check the item in to acknowledge that it has arrived and is no longer in transit. The item will not be permanently moved to the new library. ...
Submitted by ebalnaves on